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Programs

Other Graduate Writings

Why do we need a good resume? What makes a good CV / resume?

When applying for a job in internationally, it is usual to have to submit a Curriculum Vitae or CV (also known as a resume in the USA). A CV is a personal history of one’s education, professional history and job qualifications with a strong emphasis on specific skills relating to the position being applied for.

When short-listing for suitable interview candidates, employers will usually make this decision based on the CV and possibly a cover letter. A cover letter or covering letter is a letter of introduction attached to, or accompanying another document such as a “curriculum vitae”. Cover letters are generally one page at most in length, divided into a header, introduction, body, and closing.

Basic cover letter format:

Header

Cover letters use standard business letter style, with the sender''''s address and other information, the recipient''''s contact information, and the date sent after either the sender''''s or the recipient''''s address. The final part of the header is a salutation (e.g., \"Dear Hiring Managers\").

Introduction

The introduction briefly states the specific position desired, and is designed to catch the employer''''s immediate interest.

Body

The body highlights or amplifies on material in the resume or job application, and explains why the job seeker is interested in the job and would be of value to the employer. Also, matters discussed typically include skills, qualifications, and past experience. If there are any special things to note such as availability date, they may be included as well.

Closing

A closing sums up the letter, and indicates the next step the applicant expects to take. It may indicate that the applicant intends to contact the employer; although many favor the more indirect approach of simply saying that the applicant will look forward to hearing from or speaking with the employer. After the closing is a valediction (\"Yours sincerely\"), and then a signature line.

Cover Letters- detailed.

What Is A Cover Letter?

A cover letter is an accompanying letter that serves as the introduction to your resume. No resume should be sent without one. The cover letter is created separately and individually for each position. It is an extension of your resume and reflects your knowledge of the employer’s needs.

What Is The Purpose Of The Cover Letter?

The purpose of the cover letter is to introduce yourself to an organization, demonstrate your interest in the company or a specific vacancy, draw attention to your resume and motivate the reader to interview you. Often this letter is the first contact you have with a prospective employer. A neat, concise, well-written letter can entice the employer to read your resume with greater interest and improve your chances of getting an interview.

How Should Cover Letters Be Organized?

The cover letter typically consists of three parts: Introduction, Body and Closing. Within these three parts you must get the following three points across:
  • Why you are specifically interested in the organization
  • Why they should be particularly interested in you
  • When and how you will contact them to follow up and schedule an appointment

Introduction

The beginning of your letter should capture the employer’s interest, identify the position for which you are applying or your career objective, be sure to mention your source of information, and describe your interest in that particular opening.

Body

The body of your letter (1-2 paragraphs) should show that you understand the nature of the position by explaining how your qualifications relate to it. You should include examples of the skills and qualities from your resume that you believe make you a particularly strong candidate. Use this section as an opportunity to illustrate more specifically how you think your experience can contribute to the organization.

Closing

Since your objective is to secure an interview, you want to establish a flow of action that produces an invitation to do so. In your closing you should suggest what you would like the reader to do or what action you plan to take to maintain contact. This may take the form of a request for an interview or a statement of your intent to follow up in the near future with a phone call.

What Are Some General Guidelines For Effective Letter Writing? IMPORTANT!!!!

  • Use an accepted business letter format. The most common format used today is the full block style. Look at different samples until you find one you feel suits your needs best.
  • Personalize each letter. You should make every attempt to be able to address each letter to a specific individual. This may require that you contact the organization to get the name and title of the appropriate person.
  • Use non-sexist language. If you are answering a blind ad with no way of obtaining a specific person to whom you can direct your letter, do not use Dear Sir or Dear Madam. Dear Director of Human Resources of Dear Hiring Official are both appropriate. But only do this when it has proven impossible to get a specific name.
  • Limit your letter to one page. Clear concise writing will ensure that you say everything you need to say in as few words as possible. Cover letters should never be more than one page and usually not more than five paragraphs.
  • Avoid overusing the word “I”. For example, instead of saying “I have enclosed a copy of my resume” you can restructure sentences to use “you” more often. The result would be “Enclosed you will find a copy of my resume.” A rule of thumb is to try not to use “I” more than twice per paragraph.
  • Use attention-getting action verbs and adjectives. When describing yourself and your qualifications, use adjectives and action verbs to add flavor and arouse interest.
  • Proofread, proofread, and proofread. Check and check again for spelling errors. Don’t rely on your Spell Check alone. Read your letter backwards and catch your spelling errors and typos.
  • Check for grammatical errors by reading your letter out loud carefully from beginning to end. Have other people check for errors as well. Nothing shatters a good first impression faster than work that appears carelessly done.

Key Words and Phrases

Opening

  • I am writing to you in response to your advertisement in the Washington Post, dated February 9th, 2022.
  • I am writing to inquire about…
  • ‘X’ company or ’X’ organization interests me because…
  • Please accept this letter as an expression of my interest in the position of...

Middle

  • I have worked at developing…
  • My experience in [field] includes…
  • My current position has provided the opportunity to…
  • My previous position entailed…
  • My qualifications are based on a combination of…
  • I have developed excellent skills in…
  • These experiences make me an ideal candidate for a…
  • I am confident that I have demonstrated…
  • As you can see from my enclosed resume, my experience and accomplishments match this position’s requirements.
  • My skill set fits well with the open position at… because…

Closing

  • I would appreciate the opportunity to meet with you in person to discuss my qualifications for your position.
  • I would welcome the opportunity to meet with you to discuss my potential contributions to your company.
  • I look forward....to hearing back from you....OR.....to your reply.
{To help, apps like “Grammarly” may be useful for basic things but their suggestions for job applications are, in my opinion, terribly generic and quite boastful….I would avoid their templates^^}

Philip King(Senior Instructor, Language Education Center, CNU)